Property Maintenance software · New York

The property maintenance CRM built for
New York contractors.

Lake-effect snow upstate and nor'easters downstate drive New York roofing and restoration, and a high-cost market means documentation matters.

Run the whole service operation from one screen. Booking, dispatch, on-site invoicing, and AI that answers the phone and texts missed callers back so you never lose a job to voicemail.

No credit card Serving contractors across New York

Built for how maintenance companies actually work in New York

Whether you run out of New York City, Buffalo, Rochester, Yonkers, and Syracuse, or a small town nobody outside the county has heard of, the job is the same: win the work, do it right, and get paid without chasing it. TradeForge runs that whole thing on one platform, so you stop paying for five tools that don't talk to each other.

Lake-effect snow upstate and nor'easters downstate drive New York roofing and restoration, and a high-cost market means documentation matters. That is exactly the kind of work TradeForge was built for, by a contractor who has stood on the roof and sat across the kitchen table.

What New York maintenance companies get

Work Order Tracking

Each request becomes a sub-job under the parent client. Tech checks off line items. Customer sees status in their portal in real time.

Recurring Service Agreements

Define the schedule (monthly, quarterly, biannual). Auto-create the job. Auto-invoice on completion. Auto-renew when terms hit.

Photo Booth + Voice Walkthroughs

Photo-document every visit. Voice-note observations. AI builds the customer-facing visit report, proof of work without the manual write-up.

Client Portal

Property managers see every visit, every photo, every invoice in one link. They stop emailing for updates.

Common questions from New York maintenance companies

Does this work for HOA / community association work?

Yes. Multi-property clients with shared billing are supported. Each property gets its own job thread; invoicing rolls up to the parent client.

What about Airbnb / vacation rental turnovers?

Recurring turnover jobs scheduled against the booking calendar. Photo-document checklists per turnover. Auto-invoice on completion.

Can I track inventory like cleaning supplies and consumables?

Inventory tracking is on the roadmap. For now: line items on each invoice capture what was consumed, and the reporting page totals usage by client and by month.

Run your New York property maintenance business from one place.

Leads, estimates, contracts, invoicing, and AI that does the back office while you're on the truck. 14 days free, no card.

Start your free trial